CONSTITUTION AND BY-LAWS
ARTICLE I The name of this organization will be the Paris Soccer Association (P.S.A) and is shall be known as the “Association” for all purposes hereinafter set forth.
ARTICLE II Its purpose shall be to foster and advance the cause of soccer within the territory under the jurisdiction of this Association and to guard the interest of its members. The program shall promote the ideal of good sportsmanship, honesty, loyalty, and courage through organized athletic competition.
ARTICLE III The headquarters of this Association shall be located in the City of Paris, Texas.
ARTICLE IV This Association shall be comprised of members who have an interest in and sympathy with the purposes of the Association.
ARTICLE V The governing body of the Association shall be an Executive Committee which shall consist of a President, Vice President, Secretary, Treasurer, General Manager, and Past President; and a Board of Directors which shall contain the following offices: concessions, grounds, equipment, referee, registration, fund raiser, tournament director, and commissioners for each age division. The commissioners will be allowed to vote on general issues however, voting regarding the Executive Board of the Board of Directors shall be prohibited.
ARTICLE VI The Association shall be directed by the Executive Committee and the Board of Directors. The Executive Committee shall be elected for a term of two years. After the position has been filled for one year, a prior Committee or Board member can run for the position again. The Board of Directors will have no limitations in the number of terms they may serve. One person may hold only one position at a time on the Executive Committee and Board of Directors. Newly elected officers shall assume office on the second Monday of June.
The Executive Committee shall transact all financial business of the Association. The Executive Committee and Board of Directors shall transact all other business al the Association and shall enforce the laws of the game, the rules of the United States Soccer Federation, the North Texas State Soccer Association and the Constitution and By-Laws of this Association. Also, the Executive Committee and Board of Directors shall have the final decision regarding rules governing the divisions, competitions, tournaments and special competitions within its own structure. The Executive Committee shall have final authority concerning player personnel with regards to disbandment, mergers, and player transfers within the Association.
Any Executive Committee member not attending for three (3) consecutive meetings, without a valid excuse, shall have his office declared vacant. The Executive Committee shall then appoint a new member to fill the vacancy until new elections are held. Any Board of Directors member, who does not fulfill the spirit and obligation of their office, shall have their office declared vacant by the Executive Committee and Board of Directors. The Executive Committee shall then appoint a new member to fill the vacancy until new elections are held.
ARTICLE VI A majority of the voting power shall constitute a quorum at meetings of the Executive Committee and Board of Directors with the quorum consisting of four (4) Executive Committee Members and (3) Board of Directors members. A majority of votes of those present shall decide all issues. A minimum of seven (7) votes need to cast.
ARTICLE VII This Association shall be affiliated with and/or a member of The North Texas State Soccer Association, The United States Soccer Federation, and the Federation International Football Association and will abide by the rules and regulations as set forth by these parent organizations.
ARTICLE VIII The Constitution and By-Laws may be amended by a proposed amendment submitted to the Executive Committee in writing prior to the General Meeting. These amendments shall be voted on by the Executive Committee and the Board of Directors. A minimum of four (4) Executive Committee and three (3) of the Board of Directors must be present.
ARTICLE IX The General Meeting of the Association shall be held once a year or as needed and called by the Executive Committee. A quorum shall consist of four (4) members of the Executive Committee and three (3) members of the Board of Directors. The General Meeting shall be held during the month of May. All elections will take place when terms expire at this meeting and/or when the office becomes vacant.
ARTICLE I EXECUTIVE COMMITTEE:
The duties of the Executive committee members shall be:
PRESIDENT: The President shall call and preside over all regular meetings of the Executive Committee and/or Board of Directors; He shall have the power to call a meeting at any time and shall notify Executive Committee and/or Board of Director members of upcoming meetings. The President shall appoint all committees and shall serve as an ex-officio on all committees.
VICE PRESIDENT: The Vice-President shall preside over all meetings and call the meetings to order whenever the President is not able to attend. The Vice-President of his designee shall represent the Association at the meetings of the North Texas State Soccer Association and report the proceedings to the Executive Committee. The Vice-President shall supervise the Directors of Registration, Fund Raising, and Tournament and report accordingly to the Executive Committee.
SECRETARY: The Secretary shall be responsible for having a record taken of the minutes of all Executive Committee and Board of Directors meetings and all regular meetings in accordance with the By-Laws. The minutes shall be copied and presented to the President at the next meeting in order to be filed in the Association file. The Secretary shall have available at all meetings, copies of the minutes of previous meetings. The Secretary shall be in charge of all publicity. This shall consist of statistic sheets delivered to the newspaper each Saturday and any information concerning the Association deemed necessary by the Executive Committee and Board of Directors. The Secretary shall be responsible for securing bids for team pictures to be taken during the fall season and report back to the Executive Committee.
TREASURER: The Treasurer shall supervise the financial operations of the Association. The Treasurer shall prepare and submit a financial statement at the General Meeting. Executive Committee approval must be made for any expenditure other than those for general operating expenses within the budget. The Treasurer shall supervise the financial operation of the Concessions Director, Ground Director and the Equipment Director and report back to the Executive Committee.
GENERAL MANAGER: The General Manager shall be responsible for the scheduling of all playing fields. He shall coordinate the operation of each age division. He shall maintain current league standings and have them posted each Saturday at the playing fields. He shall also supervise the Referee Director and the Youth Commissioners. At the beginning of each season, the General Manager shall meet with the Youth Commissioner for the purpose of organizing teams and scheduling games and playoff games, as stated in the League Rules. He shall have communication with the Referee Director in any matters which would concern the Executive Committee. The General Manager must notify the local radio stations and youth Commissioners of postponed games. He shall make himself available during playing time on game days. The General Manager shall appoint all Youth Commissioners. He will report back to the Executive Committee concerning any meeting held with the Referee Director, Youth Commissioners, and Ground Keeper.
PAST PRESIDENT: The Past President shall act as the Parliamentarian and shall be responsible for procuring a calendar for each new season.
BOARD OF DIRECTORS: The duties of the Board of Directors members shall be:
GROUNDS DIRECTOR: The Grounds Director shall under the supervision of the Treasurer, purchase the equipment and supplies necessary to maintain the playing fields. He shall maintain fields (water, now, fertilize, mark, etc.) For suitable play for all league games and tournaments held by the Association. The Grounds Director may designate co-workers as he deems necessary. He has the authority to cancel games as appropriately necessary due to the conditions of the field(s).
CONCESSIONS DIRECTOR: The Concessions Director, under the supervision of the Treasurer, shall have the responsibility for the operation of the concession stand. The Concessions Director may designate co-workers as he deems necessary. (See addendum 1 for specifics).
EQUIPMENT DIRECTOR: The Equipment Director, under the supervision of the Treasurer, shall be in charge of all playing equipment of the Association. He shall obtain cost estimates for equipment necessary for the operation of the playing season and recommend necessary purchases to the Treasurer. (See addendum 2 for specifics).
REGISTRATION DIRECTOR: The Registration Director, under the supervision of the Vise President, along with the Youth Commissioners, shall coordinate the registration of all players. (See addendum 3 for specifics).
REFEREE DIRECTOR: The Referee Director shall assign and supervise the referees. He shall be in charge of education (referee and coach’s clinic, basic first aid courses, etc.). The Referee Director shall notify the General Manager of all forfeitures, postponements, and suspended games. The Referee Director has the authority to cancel games before the day’s play begins due to foul weather with approval of the General Manager and the Grounds Director.
TOURNAMENT DIRECTOR: The Tournament Director, under the supervision of the Vise-President, shall be responsible for all matters concerning the running of all tournaments. (See addendum 4 for specifics).
FUND-RAISING DIRECTOR: The Fund-Raising Director, under the supervision of the Vice-President, shall be responsible for all matters concerning fund raising.
YOUTH COMMISSIONERS: The Youth Commissioners, under the supervision of the General Manger, shall be responsible for the following duties:
A. Be required to work with the Registration Director during the registration periods.
B. Providing up-to-date team standing for their respective division to the General Manager.
C. Shall keep coaches informed and serve as their representative at all meetings.
D. Be responsible for all handouts to coaches concerning league business, (i.e. concession schedules, playing schedules, fund raising materials, etc.)
E. Shall submit each team’s roster to the General Manager one week prior to the first game of the season.
F. Notifying coaches of postponed games.
G. Shall contact coaches, prior to the end of the season and prior to registration, for commitment on coaching the next season.
H. Shall adopt any team in his division that does not have a coach until a coach is acquired or the team is disbanded.
There will be one Youth Commissioner per age division.
ARTICLE III The President shall appoint other committees/positions which may include:
NOMINATING COMMITTEE: Shall handle all matters pertaining to nominations and the annual election and shall be responsible to the President.
BY-LAWS COMMITTEE: Shall recommend amendments for the Association and is responsible to the Executive Committee.
APPEALS AND DISCIPLINE COMMITTEE: The chairman of this committee shall serve as a voting member of the Executive Committee. The Committee shall consist of a representative from each of the age divisions. A non-voting Referee Advisor should also serve on this committee. The committee members shall be appointed by the chairman.
ADDENDENDUM NUMBER 1
Co-workers may be designated as deemed necessary by the Concessions Director.
ADDENDUM NUMBER 2
Duties of the Equipment Director are as follows:
1. Purchase all balls, nets, and flags as needed.
2. Purchase all trophies for the league and tournament play.
Procure cloth patches for the Association for the
spring season by November 1 from Active Generation,
4. Tournament patches must be ordered eight (8) weeks prior to the tournament.
ADDENDUM NUMBER 3
Duties of the Registration Director are as follows:
1. Secure the place for registration
2. Procure all necessary forms.
3. Notify Secretary to publicize registration in newspaper, on radio stations, and in flyers to the schools.
4. Be available on dates of registration.
5. File birth certificates.
6. Provide a list of returning players of each team to General Manager
7. Provide a list of new players for each age division to the General Manger.
8. Procure from General Manager the completed rosters.
9. Procure check for payment to NTSSA.
10. Be responsible for all adds/deletes.
ADDENDUM NUMBER 4
Duties o the Tournament Director are as follows:
1. Make application to NTSSA for approval of any tournament.
a. Fall tournament application request must be made by July 1.
b. Spring tournament application request must be made by November 1.
2. Publicize all tournaments to neighboring associations.
3. Be responsible for entering Association sponsored teams in outside tournaments.
4. Setting the playing brackets for all teams entered in the tournaments.
5. May designate co-workers as deemed necessary.
League Rules and Constitution By-Laws
Adopted spring 1991
Brought forth by Last Amendment Changes in 1987
1. Due to lack of participation from individuals and coaches PSA will vote for elected offices every two years instead of annually as written in PSA’s first constitution and by-laws.
2. The number of players for league is to e determined each year for the amount of players on field for each league. The decision will be made by General Manger and by the amount of draft players. No more than fifteen (15) players will be allowed per team. If the amount of players is more than fifteen (15); per team, a new team must be formed.
3. Each age group will be determined fall and spring due to the amount of players changing from one season to the next.
4. Only one (1) head coach and one (1) assistant coach will be allowed per team.
5. Due to the draft of a new season, four new players will be allowed on the following age divisions: U-8, U-11, and U-14. The U-6 age division is allowed more players as long as the teams are close in the appropriate amount of players per team. Players cannot be moved from their appointed teams unless due to head coach purposes. Any player that is on an existing team can be moved into the draft but not as a coach’s pick.
6. The sizes of our fields are not within regulation requirements but will continue to be used unless division is voted to enlarge for future purposes.
7. The playing time for each player is as follows: U-6, 8, & 11 – 50%; U-14 – 25%.